Time Management: Most Effective Time Management Techniques
Time means life. What makes life valuable is that it covers a certain time. One of the most important issues that shape our lives, from business life to private life, is how to manage time. By using time more effectively, you can increase efficiency in your life. What you need to do for this is to keep in mind that time is a limited resource and to carefully apply the suggestions we will provide to your life.
The important thing in time management is to do the right things at the right time rather than doing things right. Briefly, time management: It is the process of controlling the use of time. It is an effort to use time efficiently and effectively. It is to complete certain tasks in certain time periods. In the words of Peter Drucker, time is the least scarce resource, if it is not managed well, nothing is well managed. If you want to use your time more effectively, the following suggestions will be very useful for you.
Nine-tenths of wisdom is using time wisely. Theodore Roosevelt
Be aware. The basis of time management is to deal with time traps. You could try jotting down what you did for a week and how much time you spent doing it. Thus, you will be able to realize how much time you spend on what and where the problem originates. Awareness is an important tool in dealing with time traps. You can start awareness by answering these questions: Do I have a planned schedule that I can follow during the day? How well do I adapt to it throughout the day? Do I devote more of my time to urgent or important work? With good time management, you may find that you spend more time on important tasks. As a practice, try jotting down the time and effort you have spent in the next week and jot down the sections below. Try to evaluate which part you spend more time in the next week. With this awareness work, you will see how much of your time you devote to what and provide a basis for necessary adjustments.
- URGENT – IMPORTANT (DO IT NOW!) – Crises – Deadlines – Customer Problems
- NOT URGENT – IMPORTANT (TAKE TIME!) -Planning – Preparation – Strategic Affairs
- URGENT – NOT IMPORTANT (DO-DELEGATE!) – Routine Affairs – Phone/e-mail – Visitors without Appointment
- NOT URGENT – NOT IMPORTANT (AVOID!) Useless Jobs – Time Thieves – Internet Surfing
Clarify your goals. It is almost impossible to use your time effectively without clarifying the big goals in your life. In Montaigne’s words, no wind can help a ship without purpose. When you determine the direction of your life, using time will become more meaningful and necessary. Therefore, you can put one of the cornerstones in time management in place by reviewing the goals in your work and private life.
“There is no spare time, wasted time.” Tagore
Plan what you will do the next day: Whether in your work or private life, living with a time schedule is essential to time management. To do this, list what you will do the next day in order of importance and execute your plan, starting with what you will do first thing in the morning. If you can’t finish, update your plan and continue where you left off the next day.
Effective use of the calendar: Having a phone app or a small notebook calendar is an effective tool for being on schedule and keeping up with it. You will definitely need an agenda so that you can say ‘no’ when necessary.
“I’ve seen a lot of people get ahead by using the time others are wasting.” Henry Ford
Give up your procrastination habit: You can try the following methods to get rid of the procrastination habit. Try to do the things you don’t like first, divide the work you tend to postpone into parts to make it easier on your eyes, determine the start and end times of the work, and reward yourself with the things you like when you finish the work.
Consider Parkinson’s law: According to Parkinson’s Law, work expands to fill the time allotted to it. Sometimes a job takes a long time to complete. The length of this process can negatively affect the willingness and motivation of results-oriented people. There are two methods that can be applied in such cases: Making the job more difficult by adding more additional work into the process or shortening the time by pulling the time forward as if it would end sooner.
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